The MyOffice Blog

Using different colours is a useful way to differentiate between types of appointments,  and MyOffice gives you 3 methods of colouring appointments.

First and foremost you can simply edit the appointment colour for each appointment (using the Colours tab) and set whichever colour you like. There are plenty to choose from and if you don’t like the set colours you can create your own custom colours.

Then there are 2 automatic methods.

Which one you use tends to depend upon the way you use diaries. You may, for example, have one diary with lots of users having access and adding / editing appointments. If its important to know which user added / edited an appointment you can configure MyOffice to have a different colour for each user. Suppose you have 3 users (Tom, Dick and Harry) and you want to assign Tom = Red, Dick = Green, Harry = Blue. Each user selects the colour they will use by clicking Tools > Options. The colour is configured in the ‘Appointment Colour’ tab. Then when you see a blue appointment in a diary you’ll know it was entered or amended by Harry. The colour applies to all diaries that Harry has access to … so whenever you see a blue appointment you’ll know that it was made by harry.

This technique is most useful when you have 1 diary and you want to put everyon’e appointments in that diary.

On the other hand, you may want to set up individual diaries for users or for other things like meeting rooms and equipment allocation. With lots of diaries its probably more appropriate to have a different colour for each diary. Then, if you overlay them with the ‘Show multiple diaries’ checkbox you can see which diary is which in the combined view.

You set a colour for a diary by editing the diary in Tools > Diary Admin (Details tab)

There’s another colour variation that is currently being developed and that’s to allow different types of appointments to be classified with specific colours. For example, you might want to classify an appointment as ‘Sales’ or ‘Survey’ or ‘Installation’ and have different colours to denote these 3 types. This change is conditional upon the classification of appointments being developed but hopefully we’ll see this implemented in the not too distant future.