Cleaning up your old appointments in MyOffice
If you’ve been using MyOffice for several years you’ll probably have lots of very old appointments. When I say lots, I’m talking in thousands, not hundreds. The suggestions in this blog only apply to users with LOTS of old appointments.
At start-up MyOffice does a refresh from the server to your local PC to create an ‘up to date’ copy of your data in case you need to run MyOffice in ‘Offline’ mode. Typically you would run MyOffice in ‘Offline’ mode if your internet connection went down and you needed to carry on working. Being able to work in ‘Offline’ mode is one of the key advantages MyOffice has over ordinary web based applications.
If you’d like to speed up your start-up there are a couple of techniques that you can use when it comes to appointments.
Method 1 - Create a new diary and start using that instead of the old diary. Set the diary permissions on the old diary so that no-one has access to the diary. You can always re-instate access if you need to go back and view the old appointments. At start-up the old diary won’t be refreshed because you no longer have access to it … but the new diary will … thus speedng up your start-up time.
Method 2 - Simply delete old appointments. To do this search for all appointments in a date range. e.g. 1 Jan 2006 - 31 Dec 2006. Leave the search criteria box empty. In our example, this will list all appointments in 2006. Then, multi-select all the appointments using the left mouse button and the Shift key and delete them.
Which method you use depends upon whether or not you want to keep the appointments. Method 1 will save them. Method 2 will delete them.